Assistant / Secretary

Your Key Responsibilities

• Provide autonomous administrative support for a dedicated team or Manager in the organization.
• Organize the office, assist to optimize procedures, sort and distribute communications (i.e. inbound/outbound correspondence, visitors, effective information flow).
• Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes.
• Take over time and travel management, and/or travel expenses for team members or Manager.
• Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities).
• Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations.

Your Qualifications

• Relevant educational background or vocational training in administration, office management, or a related field.
• 1 to 3 years of experience as an administrative assistant, secretary, or in a similar role.
• Strong proficiency in office software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills, with the ability to work independently and manage time efficiently.
• Effective communication skills, both written and verbal, for handling internal and external correspondence.
• Familiarity with maintaining records and databases, ensuring accuracy and confidentiality of information.
• Good interpersonal skills to coordinate with different departments and maintain professional relationships with external partners such as suppliers, customers, and authorities.
• High level of discretion and reliability in handling sensitive information.
• Applicants must be authorized to work in the US without employment visa or other sponsorship.