Assistant / Secretary

Your Key Responsibilities

• Provide proactive and autonomous administrative support to a dedicated team or Manager, ensuring smooth daily operations within the organization.
• Organize office logistics and optimize administrative procedures to enhance efficiency and communication flow, including managing inbound and outbound correspondence as well as visitor coordination.
• Handle a broad spectrum of administrative requests and queries, expertly scheduling appointments, planning meetings, preparing agendas, and accurately recording meeting minutes for effective follow-up.
• Manage time tracking, travel arrangements, and expense reporting for team members or the Manager to streamline operational workflows and maintain transparent budget control.
• Coordinate effectively with various internal departments to ensure alignment of schedules and activities; maintain and nurture relationships with external partners such as suppliers, customers, and regulatory authorities to support organizational objectives.
• Create, maintain, and update comprehensive records and databases to ensure accuracy, confidentiality, and accessibility of information, while assisting in the preparation and formatting of reports, presentations, and other critical business documents.
• Continuously anticipate the needs of the team and Manager to provide timely support, contributing to a collaborative and productive work environment.
• Adapt to evolving organizational priorities and ensure all administrative tasks are conducted with a high degree of professionalism and attention to detail.

Your Qualifications

• Vocationally trained in Administration with 1 to 3 years experience in a similar role
• Associates degree required
• Strong MS office suite; PowerPoint experience required.
• Excellent communication ability (written & verbal).
• Ability to meet deadlines.
• Ability and willingness to professionally represent Schaeffler in all settings.
• Ability to prioritize and make decisions.
• Ability to maintain strict confidentiality.
• External applicants must be authorized to work in the United States without employment visa or other sponsorship

Our Offering

Our Offering

• Medical, dental and vision insurance
• Life insurance and 401k eligible with up to 6% company match
• Regular employee appreciation and company events
• Please see all our benefit offerings at Schaeffler Benefits