Assistant / Secretary

Your Key Responsibilities

• Provide autonomous and comprehensive administrative support to dedicated teams or management within the organization, ensuring smooth daily operations and efficient workflow.
• Organize office operations and procedures to improve efficiency and maintain an effective information flow by managing incoming and outgoing correspondence, greeting visitors, and prioritizing communications.
• Coordinate complex scheduling tasks including appointment setting, meeting planning, and taking detailed minutes to facilitate informed decision-making and follow-up actions.
• Manage time and travel arrangements, ensuring accurate processing of travel expenses and related documentation for team members or managers, optimizing resources and budgets.
• Foster productive collaboration by coordinating with multiple departments and maintaining professional relationships with external parties such as suppliers, customers, and regulatory authorities.
• Create, update, and maintain accurate records and databases to ensure data integrity, and assist in the preparation and delivery of reports and presentations tailored to internal and external stakeholders.
• Support team and customer events with organizational and logistical efforts to enhance engagement and promote corporate culture.
• Implement best practices in administrative processes by continuously evaluating workflows and proposing improvements to enhance overall team productivity.

Your Qualifications

• Associate degree in a business-related field.
• Minimum 2 years of experience in an administrative function.
• Proficient in Microsoft Office Suite.
• Excellent communication ability (written & verbal).
• Ability to meet deadlines.
• Ability and willingness to professionally represent Schaeffler in all settings.
• Ability to prioritize and make decisions.
• Ability to maintain strict confidentiality.
• External applicants must be authorized to work in the US without employment VISA or other sponsorship.

Our Offering

• Medical, dental and vision insurance
• Life insurance and 401k eligible with up to 6% company match
• Regular employee appreciation and company events
• Please see all our benefit offerings at Schaeffler Benefits