Administrative Assistant

Your Key Responsibilities

• Provide autonomous administrative support for a dedicated team or Manager in the organization.
• Organize the office, assist to optimize procedures, sort and distribute communications (i.e. inbound/outbound correspondence, visitors, effective information flow).
• Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes.
• Take over time and travel management, and/or travel expenses for team members or Manager.
• Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities).
• Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations.
• Draft, edit, and format professional documents, internal memos, manuals, and formal correspondence using Microsoft Word.
• Manage and analyze data using Microsoft Excel, which includes building spreadsheets, tracking departmental metrics, and utilizing formulas to generate accurate reports.
• Design and assemble high-quality, visually engaging Microsoft PowerPoint presentations and slide decks for internal meetings and external stakeholders.
• Leverage advanced features across the Microsoft Office Suite to streamline administrative workflows and improve digital document management.

Your Qualifications

• Associate degree with 2+ years of administrative experience or a Bachelor’s degree with a minimum of 1+ years of administrative experience.
• Strong proficiency with the Microsoft Office Suite (Excel, PowerPoint, Outlook, etc.) 
• Fundamental understanding of SAP. 
• Strong business acumen and knowledge of current quality specifications.
• Excellent written and verbal communication skills.
• Self-motivated with a continuous improvement mindset and an assertive approach to problem-solving.
• Ability to prioritize tasks and make informed decisions.
• Must be legally authorized to work in the US. 

Our Offering

• Medical, dental and vision insurance
• Life insurance and 401k eligible with up to 6% company match
• Regular employee appreciation and company events
• Please see all our benefit offerings at Schaeffler Benefits