Executive Assistant 行政助理（太仓&上海）_Purchasing & Supplier Mgmt.

Job Overview

We are seeking a dynamic and detail-oriented Executive Assistant to provide comprehensive support to the Senior Vice President of Purchasing & Supplier Management. The successful candidate will demonstrate strong organizational and multitasking abilities, possess excellent communication skills, and have a proactive approach to problem-solving. This role will be critical in facilitating departmental operations, managing executive schedules, and ensuring smooth communication within the team and with external stakeholders.

Responsibilities

• Provide high-level administrative support to the Sr. VP of Purchasing & Supplier Management, including managing calendars, scheduling meetings, and handling travel arrangements.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.
• Coordinate and organize meetings, including taking minutes, tracking action items, and following up as necessary.
• Organize procurement department events, such as vendor conferences, annual procurement meetings, and departmental activities.
• Act as a liaison between the Sr. VP and internal departments, external suppliers, and stakeholders, fostering strong professional relationships.
• Assist in the preparation and management of budgets related to purchasing activities, including tracking expenses and compiling reports.
• Maintain and organize files and records, both electronic and physical, to improve accessibility and efficiency.
• Support the Sr. VP in project management tasks, ensuring deadlines are met and objectives are achieved.
• Conduct research and compile data as requested to support business decisions and strategies.
• Handle sensitive information with confidentiality and discretion.
• Perform additional administrative tasks and special projects as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
• Minimum of 5 years of experience as an executive assistant or in a similar administrative role supporting senior executives.
• Familiarity with procurement processes and supplier management is highly desirable.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent written and verbal communication skills in both English and Mandarin are essential, with proficiency in German considered a plus.
• Strong organizational skills with a keen attention to detail and the ability to manage multiple priorities.
• Proven ability to work independently, exercise judgment, and make decisions based on information available.
• High level of professionalism, confidentiality, and discretion in all interactions.