部门秘书Department Secretary(太仓)

Your Key Responsibilities

• Handle daily administrative tasks for department
• Create and update reports for various key figures and topics
• Organize team building for department, coordinate annual dinner, townhall meeting, and other activities.
• Organize meetings, prepare meeting minutes and follow up action points
• Handle and monitor plant visit management process
• Maintain department manager’s calendar and schedule appointments
• Maintain online folder structure and file relevant documents
• Coordinate idea management process for department
• Create and follow up purchasing orders, and do goods receiving
• Make travel arrangements for department, e.g. booking flight tickets/hotels/cars and etc.
• Coordinate reimbursement reports for department
• Manage and monitor department’s office assets
• Manage, monitor and update department’s JD, Organization Chart, Training Plan and other personnel related documents

Your Qualifications

• University degree with at least 2-year work experience in related position
• Working experience in multinational company is preferred
• Fluent in English (written and spoken), German is a plus
• Good computer skills (Windows, MS Office, etc.)
• Good time and self-management skills
• Detail orientation
• Good interpersonal, communication and coordination Skills

Competencies