Specialist, Special Tasks to CEO Asia Pacific

Your Key Responsibilities

1. Executive Support
   • Manage and plan the annual calendar for the CEO and the Asia Pacific region
   • Handle ad hoc requests and assignments from the CEO in a timely and reliable manner
   • Prepare high-quality presentations, reports, and briefing materials for CEO meetings
   • Consolidate, summarize, and structure information for CEO meetings and discussions
   • Track, follow up on, and ensure completion of action items assigned by the CEO
   • Proactively identify improvement opportunities and propose solutions or new initiatives
   • Ensure comprehensive and continuous administrative and operational support to the CEO
     
     
2. Meeting and Event Organization
   • Plan, organize, and coordinate Asia Pacific Board Meetings, Management Council Meetings, and other relevant meetings or workshops
   • Prepare agendas, templates, and documentation, ensuring timely distribution of materials
   • Participate in meetings and prepare clear, accurate, and timely meeting minutes
   • Ensure effective execution of meetings, covering content, facilitation, and logistics
   • Track and follow up on decisions and action items arising from meetings
     
     
3. Primary Point of Contact with Headquarters and the Region
   • Act as a central point of contact for headquarters, regional, and sub-regional stakeholders
   • Coordinate and manage requests, information flow, and task alignment on behalf of the CEO
   • Draft and distribute written communications, including letters, speeches, and official documents, across the region
     
     
4. Research and Data Analytics
   • Proactively gather, validate, and manage internal and external data sources
   • Analyze qualitative and quantitative data and synthesize insights into concise reports and presentations
     
     
5. Project and Business Support
   • Support the Regional CEO and Head of Strategy in the development and execution of regional strategy initiatives
   • Monitor, track, and report on progress of critical CEO-led projects and initiatives
   • Contribute as a project team member to special or cross-functional projects as required

Your Qualifications

• Possesses Bachelor’s degree in Business, Engineering, or a related field
• Minimum 2 years of professional experience in a fast-paced, dynamic environment
• Excellent command of English, both written and verbal, to collaborate effectively with regional and global stakeholders
• Hands-on experience in data analysis and preparation of professional reports and presentations
• Experience working with stakeholders across multiple hierarchical levels
• Demonstrated experience in planning, organizing, and supporting meetings and events
• Ability to work in a structured, organized manner within a highly dynamic environment
• Strong sense of discretion with the ability to handle sensitive and confidential information
• Strong analytical thinking, problem-solving, and project management skills
• Proficient in MS Office applications (PowerPoint, Excel, Word)

Preferred Qualifications

• Self-motivated, proactive and has a high degree of resilience
• Ability to adopt to a highly diversified cultural landscape