Specialist, Special Tasks to CEO Asia Pacific

Your Key Responsibilities

1. Executive Support

• Manage and plan the annual calendar for the CEO and the Asia Pacific region
• Handle ad hoc requests and assignments from the CEO in a timely and reliable manner
• Prepare high-quality presentations, reports, and briefing materials for CEO meetings
• Consolidate, summarize, and structure information for CEO meetings and discussions
• Track, follow up on, and ensure completion of action items assigned by the CEO
• Proactively identify improvement opportunities and propose solutions or new initiatives
• Ensure comprehensive and continuous administrative and operational support to the CEO

2. Meeting and Event Organization

• Plan, organize, and coordinate Asia Pacific Board Meetings, Management Council Meetings, and other relevant meetings or workshops
• Prepare agendas, templates, and documentation, ensuring timely distribution of materials
• Participate in meetings and prepare clear, accurate, and timely meeting minutes
• Ensure effective execution of meetings, covering content, facilitation, and logistics
• Track and follow up on decisions and action items arising from meetings

3. Primary Point of Contact with Headquarters and the Region

• Act as a central point of contact for headquarters, regional, and sub-regional stakeholders
• Coordinate and manage requests, information flow, and task alignment on behalf of the CEO
• Draft and distribute written communications, including letters, speeches, and official documents, across the region

4. Research and Data Analytics

• Proactively gather, validate, and manage internal and external data sources
• Analyze qualitative and quantitative data and synthesize insights into concise reports and presentations

5. Project and Business Support

• Support the Regional CEO and Head of Strategy in the development and execution of regional strategy initiatives
• Monitor, track, and report on progress of critical CEO-led projects and initiatives
• Contribute as a project team member to special or cross-functional projects as required

Your Qualifications

• Possesses Bachelor’s degree in Business, Engineering, or a related field
• Minimum 2 years of professional experience in a fast-paced, dynamic environment
• Excellent command of English, both written and verbal, to collaborate effectively with regional and global stakeholders
• Hands-on experience in data analysis and preparation of professional reports and presentations
• Experience working with stakeholders across multiple hierarchical levels
• Demonstrated experience in planning, organizing, and supporting meetings and events
• Ability to work in a structured, organized manner within a highly dynamic environment
• Strong sense of discretion with the ability to handle sensitive and confidential information
• Strong analytical thinking, problem-solving, and project management skills
• Proficient in MS Office applications (PowerPoint, Excel, Word)
• Knowledge of SAP, Business Warehouse, and standard internal processes