Team Assistant

Your Key Responsibilities

• Comprehensive administrative support to the Regional Management Team in Prague in order to ensure the smooth operation of daily tasks and the successful execution of regional projects
• Calendar management, organization and coordination of meetings and business trips (booking flights, accommodations and transportation )
• Preparation and distribution of correspondences, reports and presentations as well as maintenance ofv records, files and databases ensuring confidentiality and data security
• Serve as point of contact for internal and external stakeholders, providing timely responses or inquiries
• Facilitation of communication between the regional management team and various departments, offices and external partners
• Recording business transactions and providing information to internal and external bodies as well as processing inquiries
• Support in purchase and finance related operations - obtaining initial offers from suppliers in particular, implementing requirements reports on the system side in order to trigger purchasing processes and complete them in the system
• Regular preparation, organization and follow-up of internal and external events (e.g. meetings, workshops). Completion of subsequent billing, booking and invoicing trips according to company guidelines
• Preparatory administration when an employee joins as part of the internal guidelines (e.g. applying for roles, creating training plans) in cooperation with Office Manager
• Assist with special projects and initiatives as assigned by the regional management team
• Ad hoc assigned additional tasks and responsibilities based on the evolving needs of the management team and projects

Your Qualifications

• Proven experience of at least 3 years in Assistant position in international environment, preferably in corporate or regional setting and in cross functional roles
• Business fluent English and good Czech knowledge, other EU languages are advantage
• Work permit for Czech Republic
• Strong proficiency Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Familiarity with SAP, Salesforce/Sales cloud and project management tools/SW is advantage
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively
• Strong communication skills, both written and verbal, with a professional and courteous demeanor
• Ability to work independently with minimal supervision and as part of a team in a fast-paced environment
• Attention to detail and high level of accuracy in all tasks
• Discretion and confidentiality when handling sensitive information