Office Administrator

Your Key Responsibilities

• Ensure office is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures)
• Maintain office security by following safety procedures and controlling access via the reception desk (e.g. monitor logbook, issue & return visitor badges)
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Direct visitors to the appropriate person and office
• Supervise contractor's (e. G. Cleaning service or other contractors)
• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Order office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Prepare meeting rooms for upcoming meetings.
• Support in preparing company events
• Keep updated records of office expenses and costs

Your Qualifications

• Proven experience as an office manager or in a similar administrative role, demonstrating a history of success in efficiently managing office operations.
• Strong organizational skills with the ability to manage multiple responsibilities and effectively prioritize tasks in a dynamic, fast-paced environment.
• Exceptional verbal and written communication skills to foster collaboration and teamwork.
• Proficiency in the Microsoft Office Suite and familiarity with SAP, scheduling tools, etc.
• Experience in planning and organizing office events, team-building activities, or community outreach programs.
• Understanding of workplace safety standards, legal requirements, and industry best practices to ensure a secure and compliant office environment.