Project Office Professional and Executive Assistant to President, Vehicle Lifetime Solutions (VLS)

Your Key Responsibilities

The Project Office Professional and Executive Assistant to the President, Vehicle Lifetime Solutions (VLS) - Americas is a highly visible role that focuses on coordinating key business priorities, strategic initiatives, and cross-functional activities. The position combines strategic projects (70%) with executive and business administration support (30%) and requires a strategic mindset, strong analytical and communication capabilities, including the ability to leverage AI and emerging technologies to drive business initiatives. With broad exposure to the VLS business and senior leadership, this trusted role offers a unique opportunity to contribute to business priorities while building a strong foundation for future career growth within Schaeffler.

KEY RESPONSIBILITIES

Project coordination and reporting - 70%

• Lead strategic and cross-functional projects end-to-end from initial concept and project setup through planning, execution, and implementation, ensuring measurable business outcomes.
• Independently develop C-level presentations and compelling business narratives, including strategic storylines, key messages, and recommendations for executive management, board meetings, and key stakeholders.
• Identify and drive business improvement opportunities, proactively developing solutions, challenging existing approaches, and translating ideas into actionable initiatives.
• Drive the execution of executive priorities, translating strategic objectives into actionable plans, aligning cross-functional stakeholders, and ensuring effective implementation.

Executive and business administration - 30%

• Serve as a trusted point of contact for the President, managing communications and interactions with internal and external stakeholders across functions and regions.
• Manage the President’s calendar, meetings, appointments, business travel, and executive engagements, ensuring effective prioritization and preparation.
• Anticipate executive needs, proactively manage competing priorities, and ensure seamless execution of day-to-day business activities in a fast-paced environment.
• Handle confidential and sensitive matters with the highest level of discretion, professionalism, and integrity.

Your Qualifications

REQUIRED QUALIFICATIONS 

• Bachelor’s degree in Business, Engineering, Communications, Organizational Leadership, or a related field.
• Minimum of 3 years of relevant professional experience, ideally involving strategic initiatives, projects, or experience in a business function.
• Experience in the Automotive industry is a plus. 
• Strong analytical and communication skills, combined with a strategic, proactive, and forward-thinking mindset.
• Demonstrated ability to independently lead cross-functional projects from concept through execution and implementation.
• Ability to effectively engage and manage stakeholders across functions, organizational levels, and international business environments.
• Strong digital mindset with the ability to leverage AI and emerging technologies. 
• Excellent organizational skills, with the ability to manage competing priorities, meet deadlines, and deliver high-quality results.
• High degree of initiative, ownership, professionalism, and discretion, with the ability to operate independently. 
• Willingness and ability to travel domestically and internationally, approximately 15%.
• Applicants must be authorized to work in the United States without employment visa or other sponsorship.

Preferred

• MBA degree and/or prior experience in the Automotive Aftermarket 

Our Offering

At Schaeffler, our success is driven by our employees. We value what you bring to our business, which is why we are committed to providing you with a competitive, comprehensive benefits program that gives you and your family the care you need to lead healthy, productive lives. This includes amongst others the following: 

• Comprehensive healthcare coverage: Employees receive access to a range of medical, dental, and vision insurance plans, ensuring their well-being and peace of mind. 
• Generous retirement savings options: The company provides competitive 401(k) matching contributions (up to 6%), empowering employees to build a secure financial future. 
• Professional development opportunities: The company invests in its employees' growth by offering skill development workshops, and ongoing learning and development programs. Through our Schaeffler Academy you will have access to a state-of-the-art and comprehensive learning and training offering.
• Wellness initiatives: Employees have access to wellness programs and resources aimed at promoting physical, mental, and emotional health, fostering a supportive and thriving work environment.  

See all of our benefits at: Schaeffler Benefits