Administrative Assistant - Plant

Your Key Responsibilities

• Provide autonomous administrative support to a dedicated team or Manager, ensuring efficient daily operations.
• Organize office functions by optimizing procedures, managing communications, and facilitating effective information flow, including visitors and correspondence.
• Handle administrative requests, schedule appointments, plan meetings, and document minutes accurately.
• Manage timekeeping and travel arrangements, including travel expense processing for team members or Manager.
• Coordinate with internal departments and maintain relationships with external parties, such as suppliers, customers, and authorities.
• Create, update, and maintain accurate records and assist in preparing detailed reports or presentations.
• Process and maintain Electronic Purchase Requests (EPRs) for the Danbury Campus, ensuring accuracy and completeness.
• Identify discrepancies between purchase requests and orders, escalate payment issues promptly, and support timely supplier payments through coordination with shared services.
• Forecast monthly procurement costs using current purchase data and provide regular cost forecast reports to support budget planning.

Your Qualifications

• Associate degree in a business-related field
• Minimum of 2 years’ experience in an administrative role
• Proficient in Microsoft Office Suite
• Excellent written and verbal communication skills
• Strong ability to meet deadlines and prioritize tasks effectively
• Professional demeanor with the ability to represent Schaeffler in all settings
• Demonstrated discretion and ability to maintain strict confidentiality
• Candidates must be authorized to work in the US without any visa sponsorship
• Position requires Export Control compliance; candidate must be a “US Person” per 22 C.F.R. § 120.15 (e.g., US citizen, permanent resident, refugee, or asylee)

Our Offering

• Comprehensive healthcare coverage: Employees receive access to a range of medical, dental, and vision insurance plans, ensuring their well-being and peace of mind. 
• Generous retirement savings options: The company provides competitive 401(k) matching contributions (up to 6%), empowering employees to build a secure financial future. 
• Professional development opportunities: The company invests in its employees' growth by offering tuition reimbursement, skill development workshops, and ongoing learning and development programs. 
• Wellness initiatives: Employees have access to wellness programs and resources aimed at promoting physical, mental, and emotional health, fostering a supportive and thriving work environment.  

See all of our benefits at: Schaeffler Benefits