Office Manager and Executive Secretary

Your Key Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage phone calls and correspondence (e-mail, letters, packages, etc.).
• Manage and arrangement for Employee transportation (Shuttle van).
• Procurement and inventory control of office stationery and pantry supplies.
• Distribute stationery to employees as request.
• Organize and arrange accommodation and local transportation for the visitors.
• Issue PR, PO of general service (Transportation, Company car rental, Office supplier, Uniform, Maid and gardener services).
• Provide scope of work and review contract of general service (Shuttle van, External car service, Driver for management, Pool car service, Company car rental, Office supplies , Maid and gardener services).
• Arrangement for the food and beverage as required from each department (coffee break, lunch, dinner, etc.).
• Create and update records and databases monthly for administrative function.
• Manage and arrange office activity, office supplies, uniforms, relation to service providers. 
• Organize and manage outsourcing of Maid, Gardener, Canteen, Nurse, Security Guardmen, Car rental, Driver, fleet card, uniforms, etc.
• Updating and improving transportation, car rental, maid, gardener, canteen, driver, nurse, security gaurdmen, fleet card processes with outsource including create the expense monthly report and anlzye to improve the cost.
• Organize and manage for Expat’s driver and Executive driver for management.
• Coordinate and monitor the usage of company vehicles by utilizing the drivers.
• Arrangement for overtime meal to employees.
• Secretary for Company Welfare committee Assist colleagues whenever necessary. 
• Day to day problem fixing with outsourcing apply practical know how and experience to analyze and solve immediate routine and non-routine issues in planning and administration.
• Be the Exectuvie secretary for Country Manager.
• Taking care both Office location in Bangkok and Chonbuiri plnat. 
• In adition to the duties list above, the position holder must carry out the task assigned by superior.

Your Qualifications

• Bachelor degree in Business Administration or relevant field is preferred.
• 3 - 5 years of experince as an office administrator, office assistant or relevant role.
• Can work accurately with sophisticated tools such as MS Office.
• Well organized and equipped with a “can-do-attitude”.
• Good team player, friendly and service oriented to employees, customers, suppliers and visitors.
• Excellence communication and interpersonal abilities.
• Great attention to detail.
• Familiarity with office management procedures and basic accounting principles.