Executive Assistant to AP President (Contract)

Your Key Responsibilities

Aim of the position:

• Execute the secretary job as calendar updates and management 
• Set up and coordinate meeting and conference. 
• Assist president with daily admin task such as presentation, travel arrangements, reimbursements and  minutes of meeting (Preparation and follow up) 
• Support training academy 

1. General administrative activities such as 

• Assist president with calendar and meeting/visitor arrangement 
• Coordinate business trip (Tickets, cars, hotels reservation, Travel application and reimburstment) for  president 
• Coordinate conferenced and arrange visitors from overseas
• Update organization chart 

2. Support in translation tasks and presenatation preparation 

3. Takes meeting minutes during team/ management meeting and follow up on the completion  items. 

4. Conduct document control & Maintenance (e.g Toolkit, Sharepoint, Sharefolder, etc.) 

5. Prepare and organize conference and meetings. 

6. Prepare and draft cost center budgets, follow up in SAP on monthly base purpose action in case  of variances. 

7. Other tasks assigned by the president 

• In addition to the duties listed above, the position holder must carry out tasks assigned by his/her superior  that are essentially related to his/her duties. 

Your Qualifications

- Bachelor's degree in administration or similar 

- Same or similar experience of assistant for management director   

- Structured approach of tasks 

- Familiar with standard tools like MS-Word, MS-Excel, MS-Power point 

- Basic knowledge for SAP MM Module 

- Conduct as team player   

- Good Experience and knowledge in admin and secretary affairs. 
- Excellent time and self-management skills 

- Willingness to work under pressure 

- Qiuck and precise response for complex and urgent situations 

- Fluent in English is must 

- Excellent communication and cooperation skills on an international basis 
- Independent, self-motivated and loyal working style