Assistant E-IT

Your Key Responsibilities

L2 Management:
• Independent organization, planning, and coordination of appointments, meetings, and 
travel (preparation and follow-up);  
• Organization, preparation, and follow-up of meetings, including the creation of meeting 
documents;   
• Coordination of cross-functional IT lead tasks; 
• Timely and appropriate completion of administrative and organizational tasks; 
• Management of substitution in EHS, CARe, Schaeffler Academy; 
• Proactive support for the department head;

Financial Management:
• responsible for orders, invoices, provisions of the productline;

 
Team-Management: 
• Time management and reporting in SAP; 
• Internal onboarding management / team enablement in travel and time management; 
• IT coordination, office supplies, and permission management; 
• Point of contact for all internal interfaces.

Your Qualifications

• Several years of solid experience in secretarial work and assistance 
• Very good MS Office and SAP skills in HP1, EP1, Coupa 
• A certain degree of IT affinity is advantageous 
• Knowledge of Service Now 
• Very good English and German language skills, both spoken and written 
• Proactive thinking and independent working style, as well as a responsible and goal-oriented approach 
• Confident appearance, with a high level of discretion and commitment 
• Improvisational and organizational talent, teamwork skills, and assertiveness