Executive Assistant（上海）

Responsibilities

1. 协助采购高级副总裁处理日常行政事务，包括日程安排、会议组织及文件管理。Assist the Sr. VP Purchasing & Supplier Management in managing daily administration activities, including scheduling, meeting organization, and document management.
2. 协调采购部门的内部和外部沟通，维护良好的协调关系。Coordinate internal and external communications for the procurement department, maintaining good relationships.
3. 管理和维护采购部相关文件和资料的整理与存档。Manage and maintain the organization and archiving of documents and materials related to the procurement department.
4. 协助准备采购会议材料，确保所有资料的完整性和准确性。Assist in preparing materials for procurement meetings, ensuring the completeness and accuracy of all documents.
5. 收集和整理市场信息，为采购决策提供支持。Collect and organize market information to support procurement decisions.
6. 收集和整合各采购职能KPI数据，以支持绩效评估和报告。Collect and consolidate KPI data from various procurement functions to support performance evaluation and reporting.
7. 负责采购部门活动的组织，如供应商大会、采购年会及部门活动等。Organize procurement department events, such as vendor conferences, annual procurement meetings, and departmental activities.
8. 协助进行采购部的其他工作和项目。Assist with other tasks and projects for the procurement department as needed.

Qualifications

1. 本科及以上学历。Bachelor’s degree or above。
2. 5年以上行政助理或秘书工作经验，具有采购领域经验者优先。5+ years of experience as an administrative assistant or secretary, experience in the procurement field is preferred.
3. 熟悉办公软件，具备出色的文书处理能力与数据管理能力。Proficient in office software with excellent documentation and data management skills.
4. 具备良好的沟通能力和团队合作精神，具备较强的组织协调能力。Strong communication skills and teamwork spirit, with strong organizational and coordination abilities.
5. 具备较好的时间管理能力，能够在快节奏的环境中工作。Good time management skills, able to work in a fast-paced environment.
6. 英语流利，具备良好的书面和口头表达能力。Fluent in English, with strong written and verbal communication skills.
7. 细心、专业、靠谱，聪明机灵，具备良好的问题解决能力。Detail-oriented, professional, reliable, and smart with good problem-solving abilities.